Volunteer Enrollment Form

Volunteer Enrollment Form - School-based

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Non-Discrimination Policy

Our funders require that we collect the information in this form. It will not affect your enrollment as a Big/Volunteer.

Big Brothers Big Sisters of Metro Milwaukee does not discriminate on the basis of gender, race, color, physical condition, marital status, religion, sexual orientation, national origin or disability.

Basic Information

Contact ID 18 Character

Enrollment ID 18 Character

Contact Owner ID

Contact Owner Email

Legal First Name

Middle Name

input NA if none

Last Name

Maiden/Alias

input NA if none

Date(s) of name change

input NA if none

Preferred Name

Application Name

Birthdate

Gender

Personal Pronouns

Sexual Orientation

How do you identify?

What pronouns do you use?

Sexual Orientation Write-in

Race/Ethnicity

American Indian or Alaska Native	Asian - Chinese
Asian - Filipino	Asian - Indian
Asian - Japanese	Asian - Korean
Asian - Other	Asian - Vietnamese
Black or African American	Hispanic - Cuban
Hispanic - Mexican,Mexican American,Chicano	Hispanic - Other Latinx or Spanish origin
Hispanic - Puerto Rican	Middle Eastern or North African
Other	Pacific Islander - Chamorro
Pacific Islander - Native Hawaiian	Pacific Islander - Other
Pacific Islander - Samoan	Prefer not to say
White or Caucasian

Tribal & Regional Corporation Affiliations

Nationality

To select multiple, hold CTRL and click.

Relationship Status

Upload your driver's license or other state ID.

File can be a screenshot, PDF, or picture.

Social Security Number

Residence History

List all cities and states in which you have lived and your approximate dates of residence.

City/State

From

Contact Information

Personal Email

Work Email

Alternate Email

Preferred Email

Mobile Phone

Work Phone

Work Phone Extension

Home Phone

Alternate Phone

Preferred Phone

Best Time to Call

In general, how do you prefer to be contacted?

Mailing Address

Mailing Street Address

*For College Bigs, please list the address you prefer to receive mail over the summer.

Mailing City

County (Milwaukee/Waukesha)

Mailing State

Mailing Zip Code

Mailing address is different from residential address

Physical Address

Street Address

City

County (Milwaukee/Waukesha)

State

Zip Code

Emergency Contact Information

Name

Phone

Relationship

Employer Information

Occupation

*For College Bigs, please select Student: College.

Name of Employer or School

*For College Bigs, please list the college/university you are currently attending.

Employment Length (Years)

Employment Length (Months)

Employer or School Address Line 1

Address Line 2

City

State

Postal Code

Additional Information

Level of Education

Have you served in the military?

How would you describe yourself, in terms of participation in events, activities, or sports?

Which activities do you enjoy more?

Do you speak any languages other than English?

Spanish	African Languages (Swahili, Bantu)
American Sign Language	Arabic
Asian: Other	Chinese
Creole	Dutch
Eastern European (Czech, Slovak)	French
German	Greek
Hebrew	Hmong
Indian (Hindi, Punjabi)	Italian
Japanese	Keres (West)
Korean	No Preference
Nordic	Persian
Portuguese	Russian
Turkish	Lao

How did you hear about Big Brothers Big Sisters?

What interests you about becoming a volunteer with Big Brothers Big Sisters?*

Volunteer Type

Referral Detail ID

Are you experiencing any physical or mental health problems?

Yes

Please explain:

Have you ever been arrested, charged, or convicted of a crime?

Yes

Please provide details:

Have you had any driving citations and/or moving violations in the past five years?

Yes

Please provide details:

Do you anticipate any significant life changes that would interfere with our program requirements?

Yes

Please provide details:

Have you experienced any significant life changes in the past year?

Yes

Please provide details:

Please describe your personality, interests, hobbies, and anything else you'd like to tell us about yourself.

Social Media: Please list your account name(s) for all relevant social media sites (i.e. Facebook, Instagram, Twitter, LinkedIn, Tik Tok).

Previous Experience

Have you previously applied to be or served as a Big Brother or Big Sister here or anywhere else?

When?

Where?

References and Background Check

Please provide at least three references. If you have a Spouse/Spousal Equivalent, or Significant Other, their information is required as the first reference below. Substitute a family member (biological or chosen) ONLY if no Spouse/Spousal Equivalent, or Significant Other.

Spousal/Familial Reference

Spousal/Familial Reference ID

First Name

Last Name

Phone

Email

Relationship to you

Years Known

Professional Reference (non-family member)

Professional Reference ID

First Name

Last Name

Phone

Email

Relationship to you

Years Known

Personal Reference (non-family member)

Personal Reference ID

First Name

Last Name

Phone

Email

Relationship to you

Years Known

Have you held a volunteer or paid position where you worked with children in the past five years that is not listed above as a reference (for example counselor at a camp, babysitting, nannying, coaching, etc.)?

Volunteer Experience

YSO Reference ID

Organization Name

Direct Supervisor First Name

Direct Supervisor Last Name

Phone

Email

Years Known

Reason for Leaving

Confidentiality Policy

Big Brothers Big Sisters of Metro Milwaukee (BBBSMM)

BBBSMM complies with all applicable federal and Wisconsin laws and with the Big Brothers Big Sisters of America (BBBSA) Standards of Practice regarding the confidentiality, use, and protection of Program Participant information. For purposes of this Agreement, Program Participants include parents or legal guardians, youth, and volunteers.

Confidentiality and Use of Information

BBBSMM respects the confidentiality of all Program Participant records. Except as permitted or required by law, BBBSMM shares Program Participant information only among authorized staff and only for legitimate program purposes, including screening, matching, supervision, service delivery, safety, and program administration, consistent with the BBBSA Service Delivery Model.

To promote youth safety, well‑being, and high‑quality mentoring relationships, BBBSMM collects and evaluates information from Program Participants and from lawful external sources. This information may include confidential personal references, background checks, counseling or clinical reports, and other assessments, as permitted by law. The content of confidential references and third‑party reports is not disclosed to applicants or Program Participants. When non‑acceptance or program decisions are based, in whole or in part, on confidential sources or professional risk assessments, BBBSMM does not disclose specific underlying reasons.

Ownership, Access, and Record Management

All Program Participant records, including paper records, electronic files, photographs, video, and other media, are the sole property of BBBSMM. Records are not the property of staff members or Program Participants. Program Participant records are not available for review by Program Participants except as required by law.

BBBSMM maintains Program Participant records in a secure manner and limits access to authorized staff only, consistent with nonprofit best practices and applicable law.

Consent and Authorized Disclosures

Information about Program Participants will be released to individuals or entities outside BBBSMM only with the prior written consent of the Program Participant or the parent or legal guardian, except as permitted or required by law and as described in this policy.

Identifying information, including names, photographs, video, or likenesses, may be used in BBBSMM publications, fundraising, marketing, or promotional materials unless the Program Participant or parent or legal guardian submits a written request restricting such use. Such requests apply prospectively and do not affect materials already in circulation.

For purposes of program evaluation, audit, monitoring, or accreditation, BBBSMM may permit access to Program Participant records by approved external entities, including BBBSA, upon authorization by the Board of Directors and in accordance with applicable Standards of Practice. Members of the Board of Directors or Board authorized evaluators may access Program Participant files only as specifically authorized.

Information will be released to law enforcement or the courts only in response to a valid subpoena, court order, or other legal requirement. Information may also be shared with BBBSMM’s legal counsel in connection with actual or potential litigation.

Mandatory Reporting and Safety Obligations

Under Wisconsin Statute § 48.981, BBBSMM staff are mandated reporters and are legally required to report suspected child abuse or neglect to the appropriate county child protective services agency or law enforcement authority. Reports made in good faith are confidential and are protected from civil and criminal liability under Wisconsin law.

If BBBSMM staff receive information indicating that a Program Participant may present a credible risk of serious harm to themselves or others, BBBSMM will take reasonable and appropriate actions to protect all involved parties. Such actions may include referrals for medical or mental health evaluation and or notification of law enforcement, as permitted or required by law.

Information Sharing for Matching Purposes

When a youth or volunteer mentor is being considered for a prospective match, BBBSMM shares relevant and appropriate information with prospective match parties to support safety, informed consent, and match success.

Information shared about volunteers may include age, gender, race or ethnicity, religion, interests and hobbies, marital or family status, sexual orientation, and/or living situation. Information shared about youth, families and/or legal guardians may include age, gender, race or ethnicity, religion, interests and hobbies, family composition or circumstances, sexual orientation, and/or living situation.

Only information deemed relevant and reasonably necessary for matching decisions and ongoing supervision will be shared. Disclosure of such information does not imply endorsement, agreement, or valuation of any personal characteristic. Such information is shared solely to support informed consent and match compatibility and is never used as a basis for discrimination by BBBSMM.

Authorization, Release, and Waiver

I understand that limited confidential information, including professional observations and assessments by BBBSMM staff, may be shared with parents or legal guardians of a prospective Little and or with prospective volunteers for purposes of screening, matching, supervision, and program participation.

I authorize the limited use and disclosure of such information in accordance with this policy, applicable Wisconsin law, and BBBSA Standards of Practice. I release and waive any claims against BBBSMM, its employees, agents, and members of the Board of Directors arising from the good‑faith use or disclosure of information consistent with this policy and legal obligations.

Volunteer Acknowledgement

I acknowledge that I have read and understand this Confidentiality Policy and Agreement, which summarizes BBBSMM’s confidentiality and information sharing practices. I agree to comply with the terms set forth herein as a condition of participation in BBBSMM programs.

Volunteer Full Name

Communicable Disease Policy

Big Brothers Big Sisters of Metro Milwaukee’s (BBBS) decisions involving persons who have communicable diseases shall be based on current and well-informed medical judgments concerning the disease, the risks of transmitting the illness to others, the symptoms and special circumstances of each individual who has a communicable disease, and a careful weighing of the identified risks and the available alternative for responding to a Volunteer or Child with a communicable disease.

Communicable diseases include, but are not limited to, measles, influenza, viral hepatitis-A (infectious hepatitis), viral hepatitis-B (serum hepatitis), human immunodeficiency virus (HIV infection), AIDS, AIDS-Related Complex (ARC), leprosy, Coronavirus (COVID-19), Severe Acute Respiratory Syndrome (SARS) and tuberculosis. BBBS may choose to broaden this definition within its best interest and in accordance with information received through the Centers for Disease Control and Prevention (CDC).

BBBS will not discriminate against any Volunteer or Child based on the individual having a communicable disease. BBBS reserves the right to exclude a person with a communicable disease from the programs and functions if the organization finds that, based on a medical determination, such restriction is necessary for the welfare of the person who has the communicable disease and/or the welfare of others.

BBBS will comply with all applicable statutes and regulations that protect the privacy of persons who have a communicable disease. Every effort will be made to ensure procedurally sufficient safeguards to maintain the personal confidence about persons who have communicable diseases.

Volunteer Acknowledgement

I have read and understand the above policy, which states the Big Brothers Big Sisters agency policy with respect to communicable diseases of the program participants. I agree to participate in the program and comply with the conditions set forth above.

Volunteer Full Name

Weapons/Firearms Policy

I attest to ownership of weapons, firearms or ammunition which are licensed, permitted, registered, and handled in accordance with all applicable state and federal laws. I agree to never carry or possess a weapon at any time on my person or in my vehicle while in the company of a youth in BBBS. Hunting or shooting a firearm is not an approved BBBS match activity. I will keep all weapons locked and inaccessible to a youth in BBBS. I do not have any weapons, firearms or ammunition in my home.

Volunteer Acknowledgement

I agree to never carry or possess a weapon at any time on my person while in the company of a youth in BBBS.

Volunteer Full Name

Background Check Policy

Big Brothers Big Sisters of Metro Milwaukee conducts criminal history record checks on all prospective Volunteer Bigs at enrollment and on all active volunteers annually. Criminal history record checks include a search of public domain records, driving records, criminal background check, fingerprint check, and other records where required by local, state or federal law for volunteers working with youth. Information gained from background checks may be discussed with the potential or active Volunteer Big and then discussed with the Little’s Parent/Guardian to ensure child safety.

Volunteer Acknowledgement

Volunteer Full Name

Social Media Guidelines for Volunteers

Big Brothers Big Sisters of Metro Milwaukee (BBBSMM)

BBBSMM volunteers must review and comply with this Social Media Policy. As a volunteer Big/Mentor and representative of BBBSMM, you are expected to use sound judgment and uphold the organization’s standards whenever engaging on social media.

Safety, Confidentiality, and Youth Protection

Protecting the safety, privacy, and confidentiality of your Little/Mentee is your highest priority. Bigs/Mentors must never share identifying or personal information, including names, locations, schools, schedules, or real-time whereabouts of their Little/Mentee. Even general posts should avoid details that could reveal a youth’s identity or location. Bigs/Mentors should not use geo-positioning applications when they are with a Little/Mentee.

For example, it is acceptable to share general experiences (e.g., attending a game together), but not details that identify the youth or their family.

Bigs/Mentors must also ensure devices and accounts used with Littles/Mentees have appropriate privacy settings and content restrictions. Any concerning or unsafe social media activity must be reported to BBBSMM staff immediately.

Social Media Connections with Littles/Mentees

Bigs/Mentors may only connect with Littles/Mentees on social media with parent/guardian permission and when age appropriate. If approved, Bigs/Mentors must maintain strict privacy settings, follow all safety and media release rules, and ensure that Littles/Mentees are never tagged, identified, or searchable in posts. Parents/guardians should have access to and monitor their child’s accounts.

Approved communication methods may include MentorPro, email, text, phone, mail, and/or video conferencing, depending on program guidelines.

Media Release and Posting Content

Photos, videos, or any identifiable information involving a Little/Mentee may only be shared if a BBBSMM approved parent/guardian media release is on file. If you are unsure whether consent has been granted, do not post. Bigs/Mentors are responsible for confirming approval with

BBBSMM staff.

Professional Conduct and Public Responsibility

Volunteers are responsible for their online presence. Content that could negatively impact BBBSMM, your role as a mentor, or public trust is not appropriate even if you are not “connected” with a Little/Mentee through a social media site.

Because online privacy is never guaranteed, assume that anything posted could become public. When in doubt, consult BBBSMM staff before posting.

Appropriate Content and Role Modeling

As a mentor, you are expected to model behavior appropriate for a child and family audience. Do not post or share content involving offensive language, sexual content, substance misuse, explicit partying, or other topics deemed inappropriate for youth. This expectation applies to all content, including photos, captions, comments, and shared posts, regardless of whether BBBSMM is mentioned.

Privacy, Monitoring, and Enforcement

Volunteers are encouraged to keep personal accounts private and be mindful of online associations, as these reflect on both the individual and BBBSMM.

BBBSMM may monitor volunteer social media activity as part of screening and background checks and periodically to ensure policy compliance and youth safety. Violations of this policy may result in corrective guidance, required content removal, communication restrictions, and/or termination of the mentoring relationship.

Volunteer Acknowledgement

I have read and understand the social media guidelines set by BBBSMM and pledge to abide by these guidelines when using social media.

Volunteer Full Name

Virtual Communication Platform Consent

Big Brothers Big Sisters has developed a digital platform to help Bigs and Littles stay in touch more easily in a safe and secure way. Participation in this platform and use of other electronic communication tools requires permission.

I consent, should I be matched, to having contact with my Little through Big Brothers Big Sisters' digital platform.

Volunteer Full Name

Media Release

I, irrevocably consent to any and all uses and displays of my name, image, likeness, appearance, basic biographical information, audio/video recordings, writings, artwork, and the like, in original form or in modified form, in whole or in part, in, on, or in connection with merchandise, advertising, publicity, marketing, fundraising, and the like, in printed or electronic media, of any type, throughout the world at any time by Big Brothers Big Sisters of America and Big Brothers Big Sisters of Metro Milwaukee in their sole discretion, and by any of their affiliates, successors, partners, sponsors, donors, any entities or persons with whom they conduct any public relations, marketing, or fund raising of any type, and any other authorized third parties, without further consent from me, without any royalty, payment, or other compensation to me, and with the release and waiver of any claims, actions, damages, losses, costs, expenses and liability of any kind arising from any such use (the “Released Material”).

In consideration of the mutual promises made herein, and for other good and valuable consideration, the receipt and sufficiency of which I hereby acknowledge, I hereby grant to BBBSA and its affiliates the right to use the Released Material as BBBSA and/or its affiliates may desire, in all media now existing or hereafter created and in all variations and forms including, but not limited to, internal or external publications or productions, informational or recruitment materials, marketing materials, fundraising materials, televised photography and/or recordings, advertisements, Public Service Announcements, and/or online and social media sites. The use of this information shall be at the sole discretion of BBBSA and/or its affiliates.

I further grant to BBBSA and its affiliates the absolute right to use the Released Material in whole or in part, alone or in conjunction with any other image, name, writings or reproduction, in color or otherwise, for art, advertising, business, trade, or any other lawful purpose whatsoever, in perpetuity throughout the world.

I understand and agree that all materials created by BBBSA and/or its affiliates that use the Released Materials are the property of and are owned by BBBSA, and that I cannot authorize their use by any other party. I further understand that BBBSA may authorize their use by a third party. I hereby irrevocably transfer and assign to BBBSA my entire right, title and interest, if any, in and to the Released Materials and all copyrights in the Released Materials arising in any jurisdiction throughout the world, including the right to register and sue to enforce such copyrights against infringers.

I acknowledge and agree that I have no right to review or approve the Released Materials before they are used by BBBSA and/or its affiliates, and that BBBSA has no liability to me for any editing or alteration of the Released Materials or for any distortion or other effects resulting from BBBSA’s and/or its affiliates’ editing, alteration or use of the Released Materials. BBBSA has no obligation to use the Released Materials or to exercise any rights given by this Consent and Release Form.

I hereby release BBBSA and its affiliates, employees, and agents, as well as any partner companies, from all claims, demands or liabilities and related financial costs that I may now or hereafter have arising in connection with BBBSA’s exercise of the rights hereby granted, and/or with the appearance or the Released Materials in any publication or production. These include, without limitation, claims for compensation, defamation, or invasion of privacy, or other infringements or violations of personal or property rights of any sort whatsoever.

I have read this Consent and Release Form completely and I fully understand what it means. I have not been offered any additional consideration or enticement, nor have I been coerced to sign this document. I am voluntarily signing it for the purposes and considerations described.

I agree to the Big Brothers Big Sisters Media Release and Consent Form.I do not agree to the Big Brothers Big Sisters Media Release and Consent Form.

Volunteer Full Name

Electronic Signature

I CONSENT TO AND UNDERSTAND THAT:

The references I listed may be contacted by mail, telephone or email.
Other Big Brothers Big Sisters agencies or youth organizations where I have worked or volunteered may be contacted as references.
I am in no way obligated to perform any volunteer services.
Big Brothers Big Sisters of Metro Milwaukee is not obligated to match me with a youth and may deny my application or close my match at any time, and to protect all participants’ confidentiality, BBBS is not required to disclose reasons for doing so;
I will be asked to provide my social security number and I may need to be fingerprinted.
Failure to disclose any arrest(s), charge(s) or conviction(s), will directly impact the agency’s decision to advance my enrollment application.
Information gained from background checks may be discussed with the potential or active Volunteer Big and then discussed with the Little's parent or guardian to ensure child safety.
As part of the enrollment process, I will be required to provide additional personal information, including completion of an in-person interview; prior to any recommendations for program acceptance.
In pursuit of funding or other partnership opportunity, Big Brothers Big Sisters of Metro Milwaukee may share that I am a volunteer with my employer or academic institution.
In the event of the agency’s determination of my ineligibility, reasons for non-acceptance will not be disclosed, in accordance with agency policy.
I understand the information I provide in the enrollment process will be kept confidential, unless disclosure is required by law.
- I understand that detailed accounts of child abuse or neglect, past or present, will be reported to proper authorities;
- I understand that certain relevant information about me will be discussed with the parent/guardian of a child who is a prospective match (this might include demographic information, information relevant to parent/child preferences, and any information relevant to a child’s safety or well-being);
It is my responsibility to update the agency if any of the information I provide on this application, in my interview, or any other information provided during the enrollment process changes (i.e. address, phone number, auto-insurance, new criminal charges, etc.).
I agree to complete questionnaires throughout my time in the program to evaluate and improve program services;
I agree to timely communication and follow-up with all agency staff as required by the agency.

PLEASE READ THE FOLLOWING CAREFULLY BEFORE SIGNING THIS APPLICATION
I understand that this is an application for a volunteer opportunity and is not a promise or commitment by Big Brothers Big Sisters.

I certify that all information I have provided or will provide to Big Brothers Big Sisters, including this application, is true, accurate, and complete to the best of my knowledge. I certify that I have and will answer all questions to the best of my ability and that I have not and will not withhold any information that would affect my application for a volunteer position. I understand that information contained in my application will be verified by Big Brothers Big Sisters.

I understand that misrepresentations or omissions may be cause for my immediate rejection as an applicant or my termination as a volunteer. At any time while involved with the Big Brothers Big Sisters program, I agree to immediately inform my Big Brothers Big Sisters contact person of any and all infractions, violations, charges, and convictions related to any civil, domestic, or criminal matters. I understand that BBBS staff needs to be fully informed to provide the best guidance or support possible. I have read and understand documents containing policies in the enrollment form including, but not limited to:

Non-discrimination Policy
Volunteer Rules and Responsibilities
Confidentiality Policy
Communicable Disease Policy
Weapons/Firearms Policy
Background Check Policy
Social Media Guidelines for Volunteers
Virtual Communication Platform Consent
Media Consent and Release Form

PLEASE NOTE - After submitting this form with the electronic signature on the next page, you will receive an email with a link to verify the signature. YOU MUST CLICK THE LINK TO VERIFY SUBMISSION IN ORDER FOR THE FORM TO BE COMPLETE.

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