With over 100 years of mentoring experience the Big Brothers Big Sisters of America along with its affiliates has created policies, procedures, and overall support systems to allow for positive, healthy and safe mentor match relationships to be created. As a volunteer mentor applicant it is important for you to be informed and receive explanation of the ground rules held by Big Brothers Big Sisters of Broward County, Inc., referred to as the ‘Agency’ for the remainder of this document. Upon completion of the document review you should have a clear understanding of essential guidelines for our local mentoring program. Please read each statement below and initial on the line as acknowledgement of your understanding and agreement to abide by the ground rules below.
I understand as a volunteer mentor that I am not guaranteed to receive a mentor match and that if the Agency cannot identify a youth mentee that will provide a positive, strong and enduring mentor relationship to pair me with that my file could be closed.
I understand as a volunteer mentor that I agree to remain in regular contact with my Agency case manager(s) and if I do not return calls, emails or in-person meeting requests that my involvement may be terminated by the Agency.
I understand as a volunteer mentor that the Agency makes regular updates to policies, procedures and ground rules and that I may be asked to review and agree to updates throughout my involvement with the Agency.
I understand that if paired with a mentee the Agency will set the appropriate boundaries for my mentor match and I agree to openly listen, follow suggestions, and be a willing participant in coaching from my Agency case manager(s)
I understand that if paired with a mentee I will be asked to choose & participate in activities with my mentee that directly relate to mentor match goals developed with the Agency case manager(s), Guardian and mentee.
I understand if paired with a mentee that I agree to follow instructions regarding mentor match outings as per to the number of outings within a month provided by my Agency case manager(s).
I also understand that the typical mentor match outing schedule is two times a month with outings lasting no more than 4 hours.
I understand if paired with a mentee that I must schedule match outings with the parent/guardian. I agree to not schedule outings directly with my mentee as to avoid any confusion, miscommunication and to insure parental/guardian approval of activities has been obtained.
I understand if paired with a mentee that I agree not to bring other individuals on my mentor match outings without pre-approval from the Agency and the pre-approval of the guardian of my mentee. Any individuals who attend a mentor match outing, if approved, still do not fall under the liability insurance of the Agency and will need to be informed of this prior to involvement.
I understand if paired with a mentee that I agree to not bring my mentee to my home for the first three months of my mentor match and that I cannot bring my mentee to my home after the three month waiting period without pre-approval of the Agency and the guardian of my mentee. I also understand that I may not be approved to bring my mentee to my home as activities for the Agency program are meant to be in the community as a whole.
I understand if paired with a mentee that I agree to not purchase items for my mentee without pre-approval from the Agency. I understand that gift giving is not recommended as a whole by the Agency and that if my mentee or mentee’s family has needs for material necessities that it is my responsibility to inform the Agency to provide referrals.
I understand if paired with a mentee that I agree to be a trusted adult friend, a positive role model and a nurturer of possibilities. I understand that to hold these three characteristics that I agree to not do harm to my mentee in any manner, to be proactive in problem solving issues, to remain committed to the match relationship and to be responsible in my actions towards my mentee at all times.
I understand if paired with a mentee that I agree to contact my Agency case manager(s) with any concerns, match obstacles, changes, or updates in a proactive manner.
I understand if paired with a mentee that I may be asked to participate in training opportunities and am open to do so. I will share with my Agency case manager(s) what type of training is best suited for me at any given time (in-person, on-line, phone conference etc.)
I understand if paired with a mentee that I am responsible for maintaining their personal and family confidentiality and will need to abide by Agency guidance when utilizing social media accounts in regards to my mentee, mentee’s family and my volunteer mentor involvement with the Agency. I understand that the Agency may ask me to remove posts or change privacy of a social media post if it involves my mentee, mentee’s family or my volunteer mentor involvement with the Agency.
I understand that agency staff and I will hold my Littles disclosures related to my Little’s gender identity and/or sexual orientation confidential if my Little does not want that information shared with their parent guardian. Agency staff and I will encourage my Little to find a safe and supported way to share this information with their parent guardian when they are ready to do so.
I understand if paired with a mentee that I agree not to consume alcohol or any other substance that could alter my mental/physical abilities prior or during mentor match outings.
I understand that if paired with a mentee that I agree to drive responsibly and abide by all driving laws when transporting my mentee inclusive, but not limited to maintaining active car insurance, wearing safety belts, adhering to speed limits
I understand that if paired with a mentee that I agree to not show and/or view movies, TV shows, online videos, magazines or other materials that include explicit sexual content at any time with my mentee. I agree to discuss any movies, shows or online content with my Agency case manager(s) prior to engaging with my mentee if it is PG-13 or greater.
I understand that if paired with a mentee that I agree to abide by state and federal safety laws when engaging in activities with my mentee. This is inclusive, but not limited to water/boating activities, sporting/martial arts activities, and other activities that could result in injury. I agree to consult with my Agency case manager(s) if I am unsure of what state or federal laws may require for an activity I wish to engage in with my mentee.
I understand that if paired with a mentee that I agree to abide by the Agency’s overnight and out of town policy and insure to receive approval by my Agency case manager(s) before discussing an activity of this manner with my mentee. I understand that I am not expected or encouraged to have overnight or out of town trips with my mentee and that I may never be approved to do so as approval is at the discretion of the Agency.
I understand if paired with a mentee I agree to use common sense when choosing match activities as my behavior must be within the parameters of acceptable community standards. I agree to not engage in any activity that may have negative or questionable effect on my mentee without prior consultation with my Agency case manager(s).
I have had the opportunity to discuss the above ground rules with an Agency representative. I understand that if I were to violate any ground rules listed above and/or omit details in match activities that may be a violation of the above ground rules that my involvement with the Agency can be terminated. Furthermore, I am aware by this written statement that the Agency documents all interactions & communications in an internal database that is shared with Big Brothers Big Sisters of America therefore if I do violate any ground rules it will be viewable by Big Brothers Big Sisters of America.
The Agency has taken steps to inform both parent/guardian and mentee concerning the above issues. If you have any questions or concerns regarding our expectations and requirements, please speak with the Agency case manager(s) immediately.